How to manage a year-long multi-event merch calendar
10-25 events a year, one supplier, one calendar — how to plan, stock and reorder without chaos.
Overview
A year-long event calendar (trade shows, sales kickoff, hiring waves, partner summit, exec offsite, Q4 gifting) needs to be planned 12 months out with stock buffers, decoration files locked, and a reorder cadence agreed up front. Otherwise you run rush surcharges 60% of the year.
Process
We build a master calendar with you, identify shared SKUs across events, pre-stock blanks for the high-volume items, and assign a single AM who knows every brief. Quarterly review keeps the calendar current as events shift.
Pricing — Spain
EUR pricing excluding IVA. Standard lead 5-8 working days, rush production +35% delivers in 3-5 days. IVA 21%, e-invoices via FACe / SII (AEAT). Madrid hub.
FAQ
What is the minimum order?
No fixed minimum — for screen and embroidery economies start at 50+ units; DTF and UV print from 1 unit.
How long is production?
Standard 5-8 working days, rush +35% delivers in 3-5 days.
What payment terms?
50/50 for new clients, net-30 from order 4, net-60 for enterprise with credit insurance.
Do you sign NDA?
Yes — mutual NDA is standard for product launches, M&A and confidential campaigns.
Can you ship abroad?
Yes — we ship within the EU and to the UK, US, GCC and CIS via tracked carriers.